Printing Your PowerPoint Presentations

On: Apr 07, 2023 , in PowerPoint Presentation / PowerPoint Tutorials

Printing PowerPoint slides can be useful in situations where you need a hard copy of your presentation.

The following are the situations where you may need a hard copy of your PowerPoint presentations:

1. Handouts: If you're giving a presentation and want your audience to have a physical copy of the slides to take notes on, you may want to print handouts.

2. Reference Material: If you want to keep a physical copy of the slides for your own reference or to share with others, printing them can be useful.

3. Accessibility: Printing slides can make your presentation more accessible to people who may not have access to a computer or projector.

4. Backup: Printing slides can serve as a backup in case of technical issues or if you need to present in a location without access to digital equipment.

5. Review: Printing your slides can help you review your presentation and make changes or corrections before presenting.

PowerPoint offers a variety of print layouts that you can use to customize the way your presentation prints.


Here are some of the most commonly used print layouts:

1. Full Page Slides: This layout prints one slide per page at full size.

2. Notes Pages: This layout prints one slide per page, with speaker notes below each slide.

3. Outline View: This layout prints the text of each slide in outline form.

4. Handouts: This layout prints multiple slides per page, with options to add notes or blank lines for audience notes.

5. Slide Sorter: This layout prints thumbnail images of each slide, making it easier to see the overall structure of your presentation.

6. Custom Layout: This layout allows you to create your own print layout by selecting the elements you want to include and their placement on the page.

To select a print layout, go to the "File" menu, select "Print," and then choose the layout you want to use from the drop-down menu under "Settings." You can also adjust the print settings, such as the number of copies or the print quality, from this menu.

It's important to note that printing slides can use a significant amount of paper and ink, so it's important to consider the environmental impact and cost before deciding to print. In some cases, it may be more sustainable and cost-effective to share digital copies of your presentation.

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