Adding and Editing Action Buttons in PowerPoint

On: Apr 10, 2023 , in PowerPoint Presentation / PowerPoint Tutorials

Action buttons are interactive shapes in PowerPoint that allow you to add interactivity to your slides. They are typically used to create navigation within a presentation or to trigger specific actions, such as opening a website or playing a video.


Types of action buttons in PowerPoint

There are several types of action buttons in PowerPoint, including:

1. Home: returns the user to the first slide in the presentation.

2. Help: displays a help topic or resource.

3. Information: displays information about a topic or idea.

4. Next: advances to the next slide in the presentation.

5. Previous: returns to the previous slide in the presentation.

6. End: goes to the last slide in the presentation.

7. Return: takes the user back to a specific slide in the presentation.

8. Sound: plays a sound effect or audio clip.


To insert action buttons in PowerPoint, follow these steps:

1. Open your PowerPoint presentation.
2. Go to the slide where you want to insert an action button.
3. Click on the "Insert" tab on the top menu.
4. Click on the "Shapes" icon in the "Illustrations" group.
5. Select the button shape you want to use from the "Action Buttons" group. There are several options, including a "Home" button, "Help" button, "Back" button, and "Forward" button.
6. Click and drag on the slide to create the button.
7. In the "Action Settings" dialog box, choose what action you want the button to perform when clicked. You can choose to hyperlink to a specific slide or URL, play a sound or video, run a macro, or perform some other action.
8. Click "OK" to save the action button.

You can also customize the appearance of the action button by changing its color, adding text or images, or resizing it. Once you've inserted the button, you can copy and paste it to other slides in your presentation.


To insert action buttons on all slides in PowerPoint, follow these steps:

1. Click on the "View" tab in the ribbon at the top of the screen.
2. Click on the "Slide Master" button in the "Master Views" section.
3. This will take you to the master slide view. Here you can modify the layout and design of all the slides in your presentation.
4. Click on the "Insert" tab in the ribbon and select "Shapes."
5. Choose the action button that you want to insert (e.g. "Next," "Previous," "Home," etc.) and draw it on the slide.
6. Customize the button as desired (e.g. change the color, add text, etc.).
7. Once you have designed the button, right-click on it and select "Action Settings" from the menu.
8. In the "Action Settings" dialog box, choose the action that you want the button to perform (e.g. go to the next slide, go to a specific slide, etc.).
9. Click "OK" to close the "Action Settings" dialog box.
10. Repeat this process for any other buttons that you want to add to your slides.
11. Once you have finished designing the buttons, click on the "Close Master View" button in the "Close" section of the "Slide Master" tab to return to the normal view.

Now all the slides in your presentation should have the action buttons that you added in the master slide view.


To edit action buttons in PowerPoint, you can follow these steps:
1. Open your PowerPoint presentation and navigate to the slide containing the action button you want to edit.
2. Click on the action button to select it. You should see a small icon of a gear appear on the button.
3. Right-click on the button and select "Edit Hyperlink" from the dropdown menu. Alternatively, you can click on the button and then select the "Insert" tab from the top menu, followed by "Action" in the Links group, and then select "Edit Hyperlink."
4. In the Edit Hyperlink dialog box, you can make changes to the hyperlink destination, screen tip, and other properties of the button.
5. Once you have made your changes, click "OK" to save the edits.

You can also use the "Action Settings" dialog box to edit or customize the action buttons in PowerPoint. To access this dialog box, right-click on the button and select "Action Settings" from the dropdown menu. From there, you can select a different action type, such as running a macro or playing a video, and customize the settings accordingly.

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